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I. FANDOM IN COLOR AT FANLORE

In July, Fanlore had a great Fandom in Color themed month, featuring pages of all kinds related to characters of color; events and communities that celebrate them; and articles, discussions, and fan activism around race and fandom. You can check out all of the great pages and topics Fanlore highlighted using the Fandom in Color dedicated tag on Tumblr. (Or #FandominColor if Twitter is your preference!) Fanlore also held a Discord editing chat on the same theme that gave rise to some excellent discussion, edits and new pages -- thanks to everyone who came along!

II. AT THE AO3

AO3 Documentation completed updates to two FAQs in July: the Profile FAQ and the Pseuds FAQ. Meanwhile, Open Doors completed the import for FrodoHealers, a Lord of the Rings hurt/comfort and angst archive.

AO3's Policy & Abuse and Support teams continue to be impacted by the malicious email attacks from May 2022. Policy & Abuse received 1311 tickets in June, while at the time of this writing, Support was on track to receive approximately 1400 tickets in July.

In July, tag wranglers began the process of putting in place new procedures to allow them to reopen the discussion process for significant guideline updates. This will allow Tag Wrangling to stay current with improvements in how to handle unusual situations as the archive continues to grow. In June, wranglers handled more than 390,000 tags across more than 50,500 fandoms!

III. ELSEWHERE AT THE OTW

Fanlore announced the creation of a new user group on Fanlore, ExtendedConfirmed, which should help guard against misuse of the file uploading function by awarding upload rights to new users after they've been on Fanlore for a little while and made a few edits. You can read more about this in an update on Fanlore:News.

Legal Chair Betsy presented on two panels at San Diego Comic Con in late July. One presentation was about fan clubs and intellectual property law, and the other was about intellectual freedom for educators. Legal also responded to a number of user queries in July, including helping fans figure out how to prevent their fanworks by being exploited by entertainment companies without permission.

Systems' datacenter has received some of its new database servers, and it is doing some testing before moving to prep them for service. In addition, Systems is working on some faulty hardware replacements, collaborating with Volunteers & Recruiting on upcoming changes to our mail infrastructure, and joining Webs in making sure fewer emails from the OTW’s sites (hopefully) will be caught in spam.

TWC's September 2022 issue is now in production. In addition, TWC is looking forward to working with two new review editors who came on board.

IV. GOVERNANCE

This month, the Board of Directors has continued liaising with other committees to deal with the aftermath of the email attacks. It also held a public Board meeting for this quarter on July 15th, and the minutes for this meeting will be posted on the OTW website. Among other things, the Board answered several questions about our Diversity Consultant Research Officer role.

Elections (and this year's Board of Directors election candidates) had a very busy month, posting three sets of candidate Q&As and hosting four candidate chats. You can find the Q&As and chat transcripts on the Elections website.

If you are an OTW member eligible to vote in this year's election, you should have received your Voting Instructions via email from Development & Membership. Translated versions of these voting instructions will also be available on our website thanks to Translation, whose teams have also been translating candidate bios and platforms. If you have any queries, you can contact the Elections Committee through its website contact form. The election will be held August 12-15, and your ballot will come via the email you gave when you donated. Elections would like to thank our candidates and wish them all very good luck!

V. IT’S ALL ABOUT THE PEEPS

From 25 June to 24 July, Volunteers & Recruiting received 49 new requests, and completed 68, leaving us with 47 open requests (including induction and removal tasks listed below).

As of 24 June 2022, the OTW has 955 volunteers. \o/ Recent personnel movements are listed below.

New Committee Chairs: Frost the Fox (Systems)
New Open Doors Volunteers: Jennifer D2, Moony & 4 import assistants
New Strategic Planning Volunteers: Dan-i & Emilie Waggoner
New Support Volunteers: Ruquas (Support Volunteer)
New Translation Volunteers: Rhea (Translator)
New TWC Volunteers: Melanie Kohnen and RY Lee (Review Editors)

Departing Committee Chairs: Matthew Vernon (Systems)
Departing Open Doors Volunteers: 2 administrative volunteers
Departing Policy & Abuse Volunteers: Zhal
Departing Systems Volunteers: 1 Technical Writer
Departing Tag Wrangler Volunteers: Alastaire, Putri, ragingrainbow, Reginahalliwell, Sarah Jacobson & Zhirong
Departing Translation Volunteers: Rucha and 2 other translators

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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2022-07-02 16:57:44 UTC
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I. VOLUNTEER PRIVACY AND DATA SECURITY UPDATES

In light of the malicious email attacks against OTW volunteers that took place in early May, teams across the OTW have been working to improve our internal processes to protect volunteers' privacy and secure sensitive data. The Board of Directors has been continually liaising with committees, including Legal, to deal with the ongoing aftermath of these attacks. Likewise, the Board discussed with Strategic Planning integrating data security into the OTW's upcoming Strategic Plan. A draft of the proposed new strategic plan has been sent to all chairs for review and feedback, and Strategic Planning is working on incorporating the feedback it has already received into the plan draft. The vision statement for the plan is still in the works for posting to the OTW’s website with the help of Communications and Translation. Stay tuned!

The Board also worked with Elections to prepare for the upcoming Board of Directors election, including giving feedback on proposed measures to protect candidates' privacy. As such, Elections will only be publicly posting the legal names of elected or appointed Board Directors. If you are an OTW member, you will receive your voting instructions email on July 23, and this correspondence will include candidates' full names. Similarly, candidates' full legal names will appear on the ballot, and everyone is still running under their legal name! Elections Chairs have also reviewed its security precautions for the upcoming election and will make any changes that are required to ensure volunteers, candidates, and members can safely engage with the election process.

Elections has also begun updating some historical posts on its website to remove personally identifiable information provided by former candidates. This can only be done at the direction of the candidate themselves. If you're a former candidate and you are concerned about the information you have shared on Elections' website, please don't hesitate to get in touch with the Elections Committee.

Meanwhile, also due to the attacks, Volunteers & Recruiting cancelled its recruitment cycles for the months of May and June, and external recruitment remains frozen until further notice. However, Volunteers & Recruiting has been doing its best to provide all of the OTW's volunteers with as much support and information as possible and will keep on working to make sure that everyone's private data are safe within the OTW.

Translation has been reviewing many of its policies on data retention in the past couple of months, particularly anonymising and destroying older records. It has also started testing a new password manager and secure document storage solution. Similarly, Tag Wrangling finalized some updates to internal tools to implement new security guidelines. While Systems provided some advice and support to Board and other chairs, Communications has resumed news posting after a delay, and various OTW committees have begun responding to the backlog of tickets that accumulated during the attacks.

These are only some of the measures that the OTW has taken in the last few weeks to protect its volunteers. The OTW’s investigation is ongoing as the Board and Legal Committee continue working with all relevant authorities.

II. AT THE AO3

In May and June, Accessibility, Design & Technology had three deploys culminating in the release of comment blocking! It also started testing a release of miscellaneous issues with code from a number of new contributors. Elsewhere, Open Doors is delighted to announce that it has completed the imports for Thin Line and The Snape/Weasley Archive, both Harry Potter fic archives (with some art).

As the day-to-day operations of Policy & Abuse and Support continue to be impacted by the effects of the email attacks, user reports are taking longer than usual to address. For Support in particular, April was a normal month with just over 1450 tickets, but May saw Support's highest number of tickets (over 1900) since April 2020. However, new volunteers on both committees are slated to soon begin or resume their training to help with this increased workload.

In June, Tag Wrangling made some improvements to its procedures for finding cowranglers for larger fandoms. This is especially needed because we now have more than 50,000 canonical fandoms in the archive!

III. LEGAL ADVOCACY

In addition to dealing with the attack and responding to user queries, Legal did quite a bit of advocacy in May and June. In May, Legal submitted comments in response to a U.S. Copyright Office inquiry regarding “technical measures” or detecting and preventing copyright infringements under section 512 of the DMCA. In June, Legal chair Betsy and committee member Stacey attended a series of roundtable meetings with the U.S. Copyright Office, also regarding technical measures. In both proceedings, they provided input from the point of view of fans, Internet creators, and small Internet providers. They urged the Copyright Office to remember that many service providers, like AO3, do not receive many copyright-related complaints, and they opposed any suggestion that the Copyright Office endorse or impose technical filtering measures on online service providers. They explained that there is no one-size-fits-all way of applying technology to questions of copyright infringement, that current technologies do not exist that would allow service providers (like the OTW) to distinguish between infringing and non-infringing material, and that there is no existing technology that could replace human evaluation of copyright fair use.

Legal also joined its ally Electronic Frontier Foundation in filing an amicus brief to the U.S. Supreme Court in the case of Warhol v. Goldsmith, arguing that a broad and flexible fair use test is essential and relying on fanvids as examples to urge the Supreme Court to reaffirm its prior fair use holdings. Here’s what EFF wrote about it.

At the end of June, Legal chair Betsy attended a copyright policy roundtable with participants from a variety of library, technology, public policy, and creator advocates to discuss copyright policy proposals and strategies. Legal also communicated with two apps that were using OTW/AO3 trademarks in confusing ways.

IV. GOVERNANCE

It has been a very busy two months for Elections, which is very happy to announce that the 2022 OTW Board Election will be contested - there are five candidates and three open seats. You can read Elections' Candidate Announcement post and the candidates' Bios & Platforms on the Elections website. You can keep checking the Election Timeline for news of other upcoming events, including Q&A posts and Candidate Chats.

Development & Membership also collaborated with Elections to prepare for the OTW's annual voting membership drive, as June was the last chance for anyone who would like to vote in the 2022 election to attain membership.

V. ELSEWHERE AT THE OTW

Fanlore's annual Bingo Challenge took place in June and was a great success -- thanks to everyone who took part, ticked off their Bingo cards, and earned loot in the form of shiny pirate-themed badges! Fanlore's social media and graphics teams are now busily planning content for their Fandom in Color themed month, which will be taking place in July. Elsewhere, Fanlore has been discussing improvements to its Help page guidance on page naming conventions and formulating a set of guidelines for page names where the original canon is in a language other than English to better support editors in documenting a wide variety of fandoms on Fanlore!

TWC is preparing to go into production next month for general issue No. 38 (to be released September 15, 2022) and is working with authors for the editorial push for No. 39, a special issue guest edited by Jennifer Duggan and Angie Fazekas on trans fandom (to be released March 15, 2023).

As Systems' contractor has been making good progress on modernising the OTW's email infrastructure, the committee has been getting ready to bring new hardware online. Finally, Development & Membership has been hard at work sending out the many, many card decks requested as donation gifts!

VI. IT’S ALL ABOUT THE PEEPS

From 25 April to 24 June, Volunteers & Recruiting received 187 new requests, and completed 147, leaving us with 78 open requests (including induction and removal tasks listed below).

As of 24 June 2022, the OTW has 963 volunteers. \o/ Recent personnel movements are listed below.

New Committee Chairs: Heleen (Translation), Priscilla (Translation)
New Open Doors Volunteers: Schnikeys (Import Assistant), 1 Volunteer, and 3 other Import Assistants
New Support Volunteers: DumplingSquids, Harold Liu, Kawm, Marianne, Marlene, MxCK, Saagarika Verma, Sushishin, Uschi, and 9 other Support Volunteers New Translation Volunteers: Amanda Kassis, CassieLiu, CSancora, gigic, Hao, Ida D, LPCollins, MariaCJ, mushrooom, nire, Polyxeni Foutsitsi, V. Bosmans, and 6 other News Translators

Departing AO3 Documentation Volunteers: alsaurus, Cheyenne Bingham, MixyStyx
Departing Communications Volunteers: Emily Rogan (Chair-Track Volunteer)
Departing Fanlore Volunteers: 1 Volunteer
Departing Open Doors Volunteers: Luz Villarreal (Administrative Volunteer)
Departing Policy & Abuse Volunteers: 2 Volunteers
Departing Tag Wrangler Volunteers: Alexandria, Ink_Herder, itsmyusualweeb, mithrel, Sofia and 14 other Volunteers
Departing Translation Volunteers: 1 Volunteer

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2022-06-27 12:32:05 UTC
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Banner of a paper airplane emerging from an envelope with the words 'OTW Newsletter: Organization for Transformative Works

An advisory note to readers: This newsletter reports on activity in April 2022, which was originally intended to be released in May 2022. Due to interruptions to our usual process as explained in the OTW Board's post last month our posting schedule has been delayed. The OTW's investigation is ongoing as the Board and Legal Committee continue working with all relevant authorities.

I. APRIL DONATION DRIVE

Development & Membership held the April Donation Drive in April, and thanks to the overwhelming support of our users (and the excitement over the card decks), we far exceeded our donation goal, with a final total of US$275,724.51 donated by 7,528 people. We are particularly pleased that 5,810 donors chose to renew or begin OTW membership. Translation worked on posts for 26 languages and we received donations from fans in 84 countries!

II. AT THE AO3

Accessibility, Design & Technology deployed three whole releases, including an update to Rails 6 and big improvements to AO3's tag search, which have significantly improved functionality for Tag Wrangling. And because three releases just wasn't enough, AD&T started testing a fourth!

AO3 Documentation is thrilled to announce that it has uploaded an updated and slightly reworked Posting and Editing FAQ.

In March, Policy & Abuse received about 2600 tickets last month, which is a bit more than average, and Support received about 1400 tickets. Meanwhile, also in March, Tag Wrangling wrangled more than 380,000 tags across more than 49,000 fandoms--more than 900 tags per wrangler!

III. ELSEWHERE AT THE OTW

Open Doors announced two more archives to be imported: WWFSML (pro wrestling slash fic) and Pony Fiction Archive (My Little Pony fic).

Legal has continued advocacy work opposing proposed U.S. online filtering mandates and technical measures legislative proposals. Legal chair Betsy Rosenblatt participated in an online town hall with allies from the EFF to discuss these fan-unfriendly proposals; a recording is available on EFF’s YouTube channel.

It's been a long time coming, but a contractor has made a start on some email-related work that will bring Systems closer to retiring some of the oldest bits of the OTW's infrastructure. Also, Webs fiddled with the OTW website a bit more, and it now does a number of fancy automations that should reduce the number of tickies that Volunteers & Recruiting and Development & Membership in particular have to tick!

IV. GOVERNANCE

The Board of Directors is pleased to announce that it has appointed a Diversity Consultant Research Officer to help the OTW formulate its next steps towards hiring a diversity consultant or firm. The role remains open for internal recruitment as the Board would ideally like it to be held by two people for the sake of redundancy and sharing out the workload. The Board also held its quarterly public meeting at the beginning of the month -- thanks to everyone who came and asked questions!

The Board of Directors Election Timeline is now available on Elections' website, which lets readers know what news and information will be released when during the Board election season.

V. IT’S ALL ABOUT THE PEEPS

From 24 March to 24 April, Volunteers & Recruiting received 51 new requests, and completed 45, leaving us with 23 open requests (including induction and removal tasks listed below).

As of 24 April 2022, the OTW has 948 volunteers. \o/ Recent personnel movements are listed below.

New Policy & Abuse Volunteers: Aalictoa, ereidivh, FestiveFerret, KayMar, QED, Zoey and 6 other Volunteers
New Tag Wrangler Volunteers: Alecto Gaia, Allonautilus, Ally, Ara, Bard, Bee, Birdie, Bjorn, cali, catmisae, chidorinnn, Defixionesss, denjidenji, Dragonshield, Emmens, erasica, Esin, Faye, Fu, Goosey, Jiang Xinyuan, Juice, Kai Alec, Laura Anne, Leo, Luanna, MoonSally, Morgan Guenther, Nia, obliviscence, plantpun, RannieCRL, Red Wolf, Rune, sarisally, Seonaid, StableState, TBE, Tevya, therealmorticia, Thirteenthesiac, thirtysixhudson, Tyto, Wayward Wren, Wombatmist, and YunShan (all Tag Wranglers)
New Translation Volunteers: idiosincrasy (Manager)
New Volunteers & Recruiting Volunteers: 1 Volunteer

Departing AO3 Documentation Volunteers: Carly & 1 other Editor
Departing Elections Volunteers: 1 Team Coordinator and 1 Public Relations Specialist
Departing Policy & Abuse Volunteers: Jen S and 2 other Volunteers
Departing Support Volunteers: KehkashanB
Departing Tag Wrangler Volunteers: Captured_in_LSpace, Clock, Courtney, Kamika, Kuh (all Wranglers) and Jen S (Supervisor) and 2 Wranglers
Departing Translation Volunteers: 3 Translators

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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2022-04-04 17:04:16 UTC
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I. GOVERNANCE

The Board of Directors, Elections, and Volunteers & Recruiting worked together in March to update the eligibility requirements for future Board elections. Volunteers no longer have to hold a "staff" position to run for Board: any volunteer who has served for 9 months in the past year is eligible. You can read the full eligibility requirements on our website.

The Election Timeline will be available in early May. Here’s a sneak peek: the candidacy deadline is June 17th. The last day to become a member to vote will be June 30th. And the election will be held August 12th through the 15th.

Meanwhile, the Board has made progress in its search for a Diversity Consultant Research Officer and has begun interviewing candidates! A public Board meeting was held on April 2nd on Discord.

II. AT THE AO3

Accessibility, Design & Technology has been working on upgrading to Rails 6 and posted release notes for versions 0.9.310 to 0.9.313, spanning approximately four months. Meanwhile, Open Doors completed the import of Big Block of Cheese, a West Wing fanfiction archive, and announced two upcoming imports: The Library of Moria, a Tolkien fanfiction and fanart archive, and Animators Inc., an Anita Blake: Vampire Hunter fanfiction archive.

In February, Tag Wrangling wrangled more than 280,000 tags were wrangled, more than 650 per active wrangler, and Policy & Abuse received over 2,000 tickets, which is a little more than its usual. On the other hand, Support at the time of this writing was on track to receive about 1,300 tickets in March and has continued working on taking over a few more types of tickets from Policy & Abuse to help with their workload.

III. ELSEWHERE AT THE OTW

In March, Legal joined allies in opposing U.S. trademark legislation that would harm online marketplaces. This was a continuation of advocacy work Legal discussed and posted about in February. The legislative process continues regarding this bill and other things that fans care about, and the OTW is glad to have added its voice to the voices of scores of companies, academics, and constituents, which we hope will continue to be heard throughout the process.

TWC released No. 37, "Fandom Histories," guest edited by Philipp Dominik Keidl and Abby S. Waysdorf, on March 15, 2022. Several new production people began with this issue, and we welcome them! Finally, the Fanhackers blog has begun a Meet the Volunteer series spotlighting the work of its volunteers.

IV. IT’S ALL ABOUT THE PEEPS

From 24 February to 24 March, Volunteers & Recruiting received 71 new requests, and completed 70, leaving us with 21 open requests (including induction and removal tasks listed below).

As of 24 March 2022, the OTW has 918 volunteers. \o/ Recent personnel movements are listed below.

New Open Doors Volunteers: Yrindor (Chair Assistant), Cyn (Import Assistant), Anyawen, Emma M, Joanna Pernick, knitwell, Lynn McCullough, Taylor Faires, and 3 other Administrative Volunteers
New Translation Volunteers: A_I, Rucha, Sho, and 3 other Translators

Departing AO3 Documentation Volunteers: Taylor Brianne (Editor)
Departing Fanlore Volunteers: 1 Policy & Admin Volunteer
Departing Open Doors Volunteers: 1 Import Assistant
Departing Tag Wrangler Volunteers: 3 Tag Wranglers
Departing Translation Volunteers: 2 Translators

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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2022-03-13 16:50:00 UTC
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I. INTERNATIONAL FANWORKS DAY

Thanks to everyone who participated in our eighth annual International Fanworks Day this past February 15! Communications kicked off celebrations with a remix fanworks challenge, Feedback Fest, and Discord games and chat, and the festivities continued through the end of the week with Fanlore's IFD Fanlore Challenge, which involved different editing challenges every day. Thanks to the OTW volunteers who helped mod the chat! You can find the fan-written lyrics generated during Lyrics Round Robin on the OTWCommunications_IFD AO3 account.

II. AT THE AO3

Accessibility, Design & Technology introduced a new preference to disallow gift works from other users, as well as a host of bug fixes and performance improvements. AD&T has also been working closely with Translation on internationalization efforts and with Policy & Abuse on anti-harassment measures. Meanwhile, Open Doors completed the manual import of The Croft Codex, a Tomb Raider fanfiction archive.

Policy & Abuse received 3,100 tickets in January, a slight increase from the average, while Support's ticket numbers are about on par with those from 2021. Both teams look forward to starting recruitment again soon to help with these tickets.

In January, Tag Wrangling handled more than 540,000 new tags--a rate of more than 1,100 per active wrangler! In other news, in order to try to avoid potential confusion with an upcoming television show, wranglers had to take the very unusual step of turning off wrangling for several hours in order for Tag Wrangling Supervisors to rename the oldest -- and one of the largest! -- fandom tags in the Archive to a less ambiguous format. We hope all users enjoy the freshly disambiguated Supernatural (TV 2005) fandom tag.

III. ELSEWHERE AT THE OTW

February was a very busy month for Legal! Legal committee members submitted a comment to the Hong Kong Government in response to its call for input regarding changes to its Copyright Ordinance. Enormous thanks to the many Hongkongers who wrote with their stories in response to Legal's invitation! Legal also worked with Communications to make a public post about three current U.S. legal issues to watch. On one of those issues—-the U.S. Copyright Office’s process for considering Technological Protection Measures—-Legal committee member Rebecca Tushnet participated directly in the Copyright Office roundtable on behalf of OTW, and Legal will be continuing to participate as things develop.

Systems has started its hardware purchasing for 2022, while TWC is readying No. 37, "Fandom Histories," guest edited by Philipp Dominik Keidl and Abby Waysdorf, to be released on March 15, 2022. TWC's new editors, Mel Stanfill & Poe Johnson, have updated article types and word-length guidelines. Communications has also updated the OTW's press graphics, which you can find on the OTW website, to include statistics through the end of 2021.

IV. IT’S ALL ABOUT THE PEEPS

From 24 January to 24 February, Volunteers & Recruiting received 103 new requests, and completed 96, leaving us with 23 open requests (including induction and removal tasks listed below).

New Fanlore Volunteers: Dae, Joanna Pernick, shiningpaperclip, and 4 other Fanlore Policy & Admin Volunteers
New Open Doors Volunteers: 1 Import Assistant
New Tag Wrangler Volunteers: ArianaR (Tag Wrangling Supervisor) and Roissy (Tag Wrangling Supervisor)

Departing Open Doors Volunteers: 1 Administrative Volunteer
Departing Support Volunteers: 2 Support Volunteers
Departing Tag Wrangler Volunteers: Ark, Ffwydriad, Luin, Megan S, MilenaDaniels and 12 other Tag Wrangling Volunteers
Departing Translation Volunteers: Eva P and 1 other Translator
Departing Volunteers & Recruiting Volunteers: Darcy Lindbergh

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2022-02-06 16:00:58 UTC
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I. INTERNATIONAL FANWORKS DAY IS COMING

The eighth annual International Fanworks Day (IFD) is on February 15, and the OTW has been busy preparing for the festivities! Communications released a public post revealing this year's theme--Classic Fanworks--and suggesting ways to participate, including a Feedback Fest, writing about what your favorite fanworks mean to you, and joining our short-form fanworks challenge. Behind the scenes, Translation prepared to translate IFD posts in time for the celebrations, and Fanlore began planning its own IFD Fanlore Challenge.

II. AT THE AO3

Open Doors announced the upcoming imports of Echoes from the West, HarryPotterFanfiction.com and My Mongoose Ezines. It also finished importing the Land of Dreams archive. This brings Open Doors to a total of 12 archives (4,096 fanworks) imported and 18 archive imports announced during 2021!

AO3 Documentation uploaded an updated version of the Series FAQ.

In December, Policy & Abuse received approximately 2,600 tickets, and its annual total number of tickets in 2021 reached approximately 29,500 (2020: 19,000). Support received approximately 1,200 tickets, and its annual total number of tickets in 2021 reached more than 16,000 (2020: 18,000). Tag Wrangling wrangled approximately 366,000 tags, or more than 750 tags per wrangler, bringing the annual total number of tags wrangled to approximately 5 million (2020: 4.1 million). Approximately 6,700 canonical fandoms were added in the year 2021.

III. ELSEWHERE AT THE OTW

The Board of Directors held a public meeting, its last of 2021. Board opened internal recruitment for a Diversity Consultant Research Officer, whose job it will be to find a consultant to contract with on issues of racial bias and inequality within the OTW and its projects.

Communications published the OTW's 2020 Annual Report, which can be found on the OTW website along with all previous reports. Meanwhile Strategic Planning opened the OTW Vision Statement 2021-2024 to internal review, and Webs rolled out a new theme for the OTW's website.

Legal thanks the many Hong Kongers who sent in their stories of why making and sharing fanworks has been valuable for them! OTW is a global organization with many members and volunteers in Hong Kong and we are excited to be able to participate in Hong Kong’s copyright consultation process. Our next steps are to continue working with a Hong Konger attorney and copyright expert to frame those wonderful stories in a way that will resonate with the unique law, copyright history, and political process of Hong Kong, and to submit our comments in late February. In particular, Hong Kong’s Public Consultation Paper specifically invites comments on whether to adopt a flexible “fair use” system in place of its current “fair dealing” system, and invites comments on how to adjust Hong Kong copyright law to account for activities such as mash-ups, altered pictures/videos, doujinshi, rewriting lyrics for songs, and other common fan activities. Currently, Hong Kong’s “fair dealing” system allows use of copyrighted works for particular purposes such as parody and satire, and OTW Legal plans to argue for a more flexible system that would suit common types of fan activity.

IV. ALL ABOUT THE PEEPS

From 25 November to 23 January, Volunteers & Recruiting received 214 new requests, and completed 218, leaving us with 15 open requests (including induction and removal tasks listed below).

As of 23 January 2022, the OTW has 929 volunteers. \o/ Recent personnel movements are listed below.

New Committee Chairs: Kirsten Wright (Communications)
New Communications Volunteers: Emily Rogan (Chair-Track), Frankie Krutsch (Tumblr mod), and 1 other volunteer
New Elections Volunteers: viggorlijah (Communications Specialist)
New Open Doors Volunteers: Julie Bozza (Chair Assistant)
New Systems Volunteers: 1 Project Manager, 1 Technical Writer

Departing Committee Chairs: Ori (Translation)
Departing Open Doors Volunteers: Chera Kee (Administrative), Scrivener (Technical) and 1 other Technical Volunteer
Departing Support Volunteers: 1 volunteer
Departing Tag Wrangler Volunteers: Ari, Arithanas, Cordz, Diana Sakharova, ereshai, IronLucario, Jacinta Klein, Qkat, Timpa, ValerieZA, Waywren Truesong, and 73 other Tag Wranglers
Departing Translation Volunteers: Eimry, J4Y, Kat Mink, and 5 other Translators
Departing Volunteers & Recruiting Volunteers: Pebble Lee and 1 other volunteer

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2021-12-09 17:08:11 UTC
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I. OPEN DOORS IMPORTS

November was a busy month for Open Doors! They announced the upcoming imports of The Disney Kink Meme and The Harry Potter FanFic Archive, and they completed three archive imports: Twice Bitten, Gilmore Girls Slash, and Gilmore Girls Adult Fic. They also finished legitimizing the previous import of Sarek and Amanda Archive.

II. AT THE AO3

Accessibility, Design & Technology upgraded the Archive to ElasticSearch 7, with a much shorter downtime than anticipated. (It still brought us over the 210,000 Twitter followers threshold!) They've also been collaborating with Translation to start testing translated AO3 emails. Both teams are very excited to be one step closer to allowing AO3 users to receive AO3 emails in languages other than English!

Systems has installed their first system with the latest Debian release.

Policy & Abuse had a slight decrease in tickets in October, with about 2,300 new tickets by the end of October. Their new recruits have also entirely finished their training and are helping to tackle that big number! At the time of this writing, Support was on track to receive about 1,300 tickets in November, staying fairly level, and their team has been doing a great job of keeping up with the incoming tickets.

In November, Tag Wrangling assisted Open Doors with several tag mapping projects for new archive imports. They've made a few tweaks to some behind the scenes processes, but mainly they've been gearing up for an expected busy December--and a big thank you to Accessibility, Design & Technology for the recent updates to how the autocomplete handles accent marks, which has been a big time-saver in some fandoms. In October, around 430,000 tags were wrangled across more than 46,000 fandoms!

III. ELSEWHERE AT THE OTW

The Board of Directors has been working on preparing the position description for a Diversity Consultant Research Officer and have opened it for feedback from committee chairs.

Finance issued the 2020 audit and filed the tax return! Progress has also been made on the chart of accounts update, and at the time of this writing, Finance anticipated completing it by the end of November.

Translation has updated their map on the Translation page of the OTW website showing where in the world you can find Translation members. Feel free to check it out!

IV. IT’S ALL ABOUT THE PEEPS

From 25 October to 24 November, Volunteers & Recruiting received 145 new requests, and completed 164, leaving us with 18 open requests (including induction and removal tasks listed below).

As of 24 November 2021, the OTW has 1,021 volunteers. \o/ Recent personnel movements are listed below.

New Committee Staff: Beth Boisvert, TheDarkFlygon, Zixin Zhang (all Open Doors), 1 Development & Membership staffer, Bethany L, cinnamonandtea, Lera, Tamara Mendelson (all Elections) and 2 other Elections staffers
New Open Doors Volunteers: 1 volunteer
New Translation Volunteers: angrytomato, Anouk, HajnalM, Hanbei Zhou, Sammi Lee, Sanjalee, Tanyarin Karuchit, and 3 other volunteers
New TWC Volunteers: A. Smith, Jillian Kovach, and 1 other volunteer

Departing Committee Chairs: Karen Wolf (Development & Membership), Rachel Bussert (Volunteers & Recruiting)
Departing Committee Staff: donshin (AO3 Documentation), Nele Noppe (Communications) and 2 other Communications staffers, Karen Wolf (Development & Membership), Clark Seanor (Elections) and 1 other Elections staffer, serkestic (Fanlore) and 6 other Fanlore staffers, 2 Finance staffers, 3 Open Doors staffers, Cath S (Policy & Abuse) and 10 other Policy & Abuse staffers, James Kruk (Strategic Planning and Support), 1 Support staffer, 1 Tag Wrangling staffer, Rachel Bussert (Volunteers & Recruiting) and 1 other Volunteers & Recruiting staffer
Departing AD&T QA Tester Volunteers: 1 volunteer
Departing Communications Volunteers: 1 volunteer
Departing Fanlore Volunteers: 2 volunteers
Departing Open Doors Volunteers: 1 volunteer
Departing Tag Wrangler Volunteers: Cryllia, Halcyon and 3 other volunteers
Departing Translation Volunteers: Lisa Kruger, Quanna, ru, Sira Dragonnier, Vinoro, and 1 other volunteer
Departing TWC Volunteers: 1 volunteer

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Banner of a paper airplane emerging from an envelope with the words 'OTW Newsletter: Organization for Transformative Works

I. LEGAL ADVOCACY

Legal received some great news in October: the U.S. Copyright Office renewed the vidders’ exemption to the DMCA anti-circumvention provisions. In other words, we have won an additional three years of the existing exemption that allows vidders to decrypt DVDs, Blu-rays, or online sources for purposes of making noncommercial vids. Legal had previously submitted comments to the U.S. Copyright Office arguing for renewal and clarification of the vidders’ exemption earlier this year.

II. AT THE AO3

Open Doors announced the upcoming import of Of Elves and Men and completed the import of Gilmore Girls Adult Fic.

Policy & Abuse had a slight increase in tickets, with their numbers looking to be 2,400 new tickets by the end of October. Support received a typical number of tickets this month as well, with a special shout-out to Translation, who consistently provide translations for about 10% of Support's tickets.

In September, Tag Wrangling handled more than 340,000 tags across 46,000 fandoms.

III. ELSEWHERE AT THE OTW

Development & Membership ran a successful October Membership Drive--By Fans, For Fans--with news posts coordinated with Communications that Translation translated into 37 languages. The OTW raised a total of US$195,009.65, far above our goal of US$40,000. 6700 fans from 77 countries worldwide donated to the drive, and 4786 of those donors chose to begin or renew OTW membership. Thanks to everyone who donated and signal boosted!

Transformative Works and Cultures is on track for the March 2022 issue. New editors Poe Johnson and Mel Stanfill are learning the ropes, as is new managing editor Christine Mains. They also recently recruited for copyeditors and proofreaders.

Finance held a public meeting on October 16th to answer questions about the updated budget report.

IV. IT’S ALL ABOUT THE PEEPS

From 25 September to 24 October, Volunteers & Recruiting received 133 new requests, and completed 122, leaving us with 41 open requests (including induction and removal tasks listed below).

As of 24 October 2021, the OTW has 1043 volunteers. \o/ Recent personnel movements are listed below.

New Tag Wrangler Volunteers: Alastaire, Arcadia, Avery Renee, Carbon, Clemantines, EJ Bell, FatalGrace, faultystart, Fin, friki, Gretal, Ibdreams, Juhos, L. Rex, ladyvgrey, lawly, Leevie, LilianaMelo16, Lix Song, Malini, marevitreum, Minnie, Moche, Morgan Y, Schnikeys, Sin, Skald, Stardreamer, Tay, Tobias, VioletC and 6 other volunteers.

Departing Directors: Lex de Leon & Natalia Gruber
Departing Committee Staff: Llyrianna (Translation), Sijing Xie and 1 other AO3 Docs staffer, and 2 Support Staff
Departing Open Doors Volunteers: 2 volunteers
Departing Tag Wrangler Volunteers: flamethrowr, Rebecca Snyder and 3 other volunteers
Departing Translation Volunteers: Aatreyee, acousticAlkonost, Adhara, ambercatfish, Bibiana, Blanca Rodríguez, EisRequiem, Kockožder, Novella, Sophie K, stellahibernis, weisswald & 6 other volunteers

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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